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Showing posts with label Management Information System. Show all posts
Showing posts with label Management Information System. Show all posts

Wednesday, April 06, 2016

Office Automation Systems - Chapter 5 Part I

Combined form of Hardware and Software systems which supports to automate the functionality of an organization is known as Office Automation System (OAS). OAS generally uses to handle all the activities of an office through the internet and electronic medias. Nowadays, different types of office automation system are being used by the organizations. Office Automation System saves both the time and money over the long term expense since it avoids most of the paper works and manual jobs completely from an organization.

An office automation system (OAS) includes 5 basic functions -

Electronic Publishing:-
Electronic publishing comprises soft copy output which allows us to create, edit and delete that publication easily. User uses both desktop publishing and word processing software to produce text and photos in printable formats. MS word, Notepad etc are the common examples of word processing software. Adobe Page maker, MS Publisher etc are considered as common desktop publishing software. Electronic publishing also includes web publishing like online magazines, blogs, news portals etc. Often, it is in the form of letters and images.

Electronic Communication:- 
Often, communication is considered as a transferring of data and information between the 2 or more users. In addition, electronic communication comprises communication between the users using electronic mediums, such as communication using cellphone, TV - Radio, social networks and medias. Mostly, e-mail, fax, video chatting are being used as an electronic communication.

Electronic Collaboration:-
Electronic collaboration indicates the coordination between the multiple organizations throughout the electronic meeting that helps to share data and information, make, update and eliminate the plannings. It is no matter whether the distance of the users are geographically far from each others.

Image Processing:- 
All kind of graphical representation, multimedia systems and e-data management are known as image processing. These are the easy electronic portable information which are stored in the digital form into the memory. They can be edited, modified and also deleted by the users. Basically, electronic devices like digital and video cameras, scanners etc are used for processing image.

Office Management:-
Generally, all the electronic accessories and equipment along with task scheduling and task distribution are included into the office management. It includes everything management in an organization whether they are data, business, projects, notes or people.